How to use a scanner: how to scan and save a document

Scanner - a device designed to convert text and images into a digital format. It is an integral attribute of the office, performs useful functions at home. How to work with this device?

How to scan a document

Before you start using the device for its intended purpose, it is imperative to read the instructions. In addition to the assembly and maintenance rules, it will contain recommendations for installing the scanner driver. Only after this will communication be established between the personal computer and the device.

Now you can start transferring documents and images to the digital version. There are several ways to do this.

Scanner Wizard

This option will appear on the computer as soon as the driver is installed. The wizard for working with the scanner is ideal for those cases when the scanner will be rarely used, and its operation will be limited to transferring digital versions of photos and text documents to the computer.

REFERENCE. Some versions of Windows OS allow you to work with the scanner without installing a driver.

The software features of Windows will allow you to do this in a few simple steps:

1. Click Start, then All Programs and All Printers and Scanners.
2. In the window that opens, click "New Scan".
3. The dialog box that appears after that allows you to select the connected scanner, the type of image being scanned (color, gray or black and white) and resolution.
4. Press the “Scan” button, after the process is completed, image icons will appear at the top of the screen.

Special software

There are several software for scanning photos and documents:

1. The most popular for such purposes is the ABBYY FineReader program. It allows you to not only scan a document, but also edit, convert the original file. You need to click “File”, “New Task” and “Scan”.
2. OCR CuneiForm software scans and converts the image. The program is based on a built-in dictionary that allows you to check the text.
3. The VueScan program expands the possibilities for working with digitalized images. It allows you to build color contrast settings, resolution level and file size.
4. PaperScan Free is based on a set of tools that can customize images at any level of complexity.
5. The text editor Microsoft Office Word does not have a separate button in its interface that allows you to scan the image. But, you can do this by following the algorithm. In the taskbar, select the “Insert” tab, after “Clip”, “Arrange clips”. In the window that appears, click “File” and select the “Add Clips to Organizer” function. Then click “From a scanner or camera” and define the scan settings. Click “Print”, then “Paste” and wait for the file to finish scanning.

How to save a document

If you are working in ABBYY FineReader, click when selecting a new task “Scan and save image”. In other cases, after the scanning process is completed, select “Save”.

To preview and adjust the image, select "View" and position the picture in the position you need. After the scan is complete, an option will appear to determine where to save. Select a location on your hard drive or external drive, name the file and determine its format. Now the file is saved, you can close the program and continue further work on documents and images.

IMPORTANT. Large files have the ability to persist over time. Wait until the information is finally saved and only after that close the program window.

How to use the scanner when scanning photos

Scanning a photograph is done in the same way as digital processing of any other document. However, this process requires a little preparation, namely, determining the necessary options:

1. To get started, select a scan mode that is expressed in such categories - custom, grayscale, color, and black and white.
2. Then decide on the format. The most convenient, and most importantly, readable on most digital devices is JPEG.
3. Using the “View” function, you can easily see how the digitized photo will look and make changes if they are required. You can also select a resolution for the image.
4. After the operations, click “Scan”, then “Save”.

How to work with the scanner - the basic rules

• One of the most important recommendations is compliance. To achieve high image quality, do not force the original version against the glass surface of the inside of the scanner. This can lead to damage to the lid of the device, glass tablet and, finally, damage to the device.
• Often on documents scanned by us there are brackets and paper clips. If possible, try to remove them so as not to damage the glass surface of the scanner.
• After finishing working with the scanner, be sure to close the lid of the machine. The device can not be left open even for a short time, because the glass substrate is quickly covered with dust, and light rays can damage the digitizing element.
• Be careful with the technique. This primarily refers to the movable cover of the scanner. Be careful not to slam it.
• A careful attitude also requires proper care. Do not use aggressive detergents or cleaners on the inside of the scanner. A dry cloth and glass cleaner are perfect for this.

IMPORTANT. Do not clean the machine while it is energized. Before starting cleaning, unplug the appliance.

• It is not advisable to climb inside the device out of interest or the need to eliminate the breakdown. Entrust this to a person with a professional education.
• The scanner is not recommended to be kept in a place of direct access to sunlight and near heating appliances and batteries. Sudden changes in temperature can reduce the life of the device.

Now you know that it is enough to learn how to correctly use such a device. You can easily cope with office chores and household chores with a scanner.