Certificate of acceptance and transfer of furniture to order: sample for download - Setafi

The act of acceptance and transfer of furniture to order is a document that is an integral annex to the contract for the provision of services. It reflects not only the fact of the transfer, but also the absence of claims from the buyer. How to write a document correctly, and how to avoid common mistakes, is described in this material.

How to write a document: sample

A single model of the act of acceptance of furniture existed until 2013, but then it was canceled. Today, each organization has the right to draw up a document, but there are general requirements. The act must include the following information:

1. The name of the document with a reference to the contract, for example: an act of completed work on the assembly of furniture for contract No. 12 dated 11/05/2018.
2. Indication of the parties - for example, Romashka LLC represented by the director (indicate full name) and the buyer - indicate the full name and passport data.
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3. Description of the fact of transfer by the seller and acceptance by the buyer of furniture.
4. Detailed description of the goods: name, article, quantity (delivered and accepted goods must match), cost with VAT, total amount.
5. If there are several units of goods, a table with serial numbers is included in the sample act of completed furniture assembly, as shown below.
6. A note that the buyer has no claims to the goods (in terms of quality, quantity, completeness, delivery on time on the terms specified in the contract).
7. A note that the document is made in 2 original copies, each of which has the same force.
8. Signatures of the parties with transcript, seal of the organization, date.

As you can see, the act of completed work on furniture is a fairly simple document, the content of which can take literally 1-2 pages. Additional items can be included as needed. For example, if the supplier has undertaken to provide the buyer with additional services, they can be described here, indicating that the buyer has no complaints about quality and timing.

Common Mistakes

A sample act of completed work on furniture allows you to draw up a document correctly, which is important in case of possible disputes in the future. However, sometimes buyers make certain mistakes that can lead to a violation of their rights:

1. Premature signing of the document. The act is drawn up in order to reflect the fact that there are no claims to the goods, the timing of its delivery. Therefore, first you need to carefully examine the furniture and only then sign.
2. Indication of the value of the goods excluding VAT, due to which there may be discrepancies in the total amount. It is better to clarify in advance which taxation system the seller uses, so that there are no inaccuracies in the future.
3. Sometimes buyers keep only the contract, but do not save the act itself. It is best to keep this document at least during the warranty period.

It is not difficult to draw up an act, the main condition is to carry out an actual check of the quality of assembly, furniture finishing and other services (if any). The act must be not only signed, but also the seal of the seller, as well as a reference to the contract. Only if these requirements are met, the document has legal force.